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TO:              Southeastern Institute Faculty, Staff and Students

FROM:          Fred Pfeffer
                      Director Student Financial Services
                      Student Financial Services

DATE:           August 30, 2013

RE:               Annual Campus Safety and Security Report Year End 2012

 

STATEMENT OF CURRENT POLICIES REGARDING PROCEDURES AND FACILITIES FOR STUDENTS AND OTHERS TO REPORT CRIMINAL ACTIONS AND POLICES CONCERNING THE INSTITUTION’S RESPONSE TO SUCH REPORTS

Students, Faculty or staff who wish to report criminal actions, should immediately contact the academic administrator or other responsible supervisory personnel. The criminal action should then be immediately reported to the local authorities for assistance and /or investigation. The Southeastern Institute  Accident/Incident Report Form is completed with the assistance of the person reporting the criminal action. The report should be filed as soon as possible with the President/Vice President who will either follow-up on the report personally or assign responsibility to another appropriate administrator to follow-up and report on the outcome as well as any preventative or other actions taken to insure the safety and security of all staff, faculty and students.

Additional copies of the Southeastern Institute Accident / Incident Report Form may be requested from the Administration Office.  See http://www.southeasterninstitute.edu/safetyandsecurity/

PREPARING THE ANNUAL DISCLOSURE

The Director of Student Financial Services has the responsibility of gathering the data used to prepare the annual campus crime statistics.  The data is obtained from reports made to the local law enforcement.  Campus crime data is gathered the same day that it is reported.  Data is obtained annually from local law enforcement and compared with the data gathered at the institution.  The resulting data is used to prepare the annual crime statistics report.

A STATEMENT OF CURRENT POLICIES CONCERNING CAMPUS LAW ENFORCEMENT, INCLUDING THE ENFORCEMENT AUTHORITY OF INSTITUTIONAL SECURITY PERSONNEL AND POLICIES THAT ENCOURAGE PROMPT REPORTING OF ALL CAMPUS CRIME TO THE CAMPUS POLICE AND LOCAL POLICE

Southeastern Institute is essentially a non-residential Institute, and does not have a campus police force. Therefore, all crimes are reported to local authorities as described in the first section regarding policies and procedures to report crimes. Southeastern Institute does not utilize pastoral or professional counselors for the process.

Additional copies of the Southeastern Institute Accident / Incident Report Form may be requested from the Administration Office.  See http://www.southeasterninstitute.edu/safetyandsecurity/
Voluntary confidential reporting: As Southeastern Institute is essentially a non-residential institution, and does not have a campus police force all crimes must be reported to local authorities. Local law enforcement will allow a victim or witness to report crime on a voluntary and confidential basis.

A STATEMENT OF PROGRAMS AVAILABLE TO STUDENTS AND EMPLOYEES ON CAMPUS SECURITY, PERSONAL SAFETY AND CRIME PREVENTION

Southeastern Institute provides information on personal safety and crime prevention. 
The Student Services office has a directory of services that are available, within the community, to assist those who have suffered from a criminal act. These services are usually free and are provided by the community.

During the orientation of students, faculty and staff, procedures are outlined to cover the reporting of all criminal acts.

A DESCRIPTION OF DRUG AND ALCOHOL ABUSE EDUCATION PROGRAMS
Southeastern Institute publishes and distributes annually to all current students and employees a copy of the Institute Program on Illicit use of Drugs and Abuse of Alcohol. A copy of this policy is distributed annually to all students, faculty and staff. Each new employee, student and faculty also receive a copy.

The South Carolina  Department of Law Enforcement – Sexual Offenders and Predators
Information on sexual offenders and Predators can be obtained by contacting The South Carolina Department of Law Enforcement, Sexual Offender & Predator Unit, P. O. Box 21398, Columbia, S.C. 29221 and on the web at http://services.sled.sc.gov/sor

The North Carolina Department of justice- Sexual Offender registry
Information on Sexual offenders and predators can be obtained by contacting the North Carolina department of justice, law enforcement liaison PO Box 629 Raleigh NC, zip 27602- 0629 and on the web at http://sexoffender.ncdoj.gov/search.aspx 

The Tennessee sexual offender registry
Information on Sexual offenders and predators can be obtained by contacting the Tennessee Sexual Offender Registry Hotline 1-888-837-4170 and on the web at http://www.tbi.tn.gov/sex_ofender_reg/sex_ofender_reg.shtml
Information is also available in the United States Department of Justice national sex offender registry -  http://www.nsopw.gov/Core/Portal.aspx
 

A STATEMENT OF CURRENT POLICIES CONCERNING THE SEXUAL ASSAULT PREVENTION PROGRAM AND THE PROCEDURES THAT ARE FOLLOWED

Part of Southeastern Institute compliance with the new Campus SaVE Act requirements for prevention and awareness programs that address domestic violence, dating violence and stalking, the Student Services Department at each campus received and has available on display in the student services department, several relevant brochures.  These brochures are from nationally recognized organizations and include awareness and preventive information. These brochures also include help hotlines related to these specific topics.
Southeastern Institute has a sexual assault prevention program that includes, but is not limited to the following:

      • Use a “Buddy System” when walking to parked cars at night
      • Leave the Building in a group when classes are dismissed
      • If an assault occurs, notify the Campus President/Vice President immediately
      • Do not disturb the crime scene
      • Notify local law enforcement officials
      • Secure counseling for the victim
      • Change the academic schedule if victim requests
      • Disciplinary actions include dismissal from the University

TITLE IX COMPLIANCE
Title IX of the Education Amendments of 1972 protects people from discrimination based on sex in education programs or activities which receive Federal financial assistance. Southeastern Institute not only complies with the letter of Title IX's requirements but also endorses the law's intent and spirit. SI is committed to compliance in all areas addressed by Title IX, including access to higher education, career education, math and science, standardized testing, athletics, education for pregnant and parenting students, learning environment, and technology, as well as sexual harassment.

All students are responsible to help assure that we avoid any form of sexual discrimination or harassment. If you feel that you have experienced or witnessed harassment, you must notify the Title IX Coordinator designated below. SI forbids retaliation against anyone for reporting harassment, assisting in making a harassment complaint, or cooperating in a harassment investigation, it is also a violation of Federal law.  Additional details on this policy can be found at the following link http://www.southeasterninstitute.edu/heoa/

Title IX Coordinator:
Louise Morley, Ombudsman for Southeastern Institute can be reached toll free at 1-866-549-9550. 

A STATEMENT OF PROGRAMS AVAILABLE TO STUDENTS AND EMPLOYEES ON CAMPUS SECURITY PERSONAL SAFETY AND CRIME PREVENTION

The Student Services office has a directory of services that are available, within the community, to assist those who have suffered from a criminal act. These services are usually free and are provided by the community.

During the orientation of students, faculty and staff, procedures are outlined to cover the reporting of all criminal acts.

A DESCRIPTION OF DRUG AND ALCOHOL ABUSE PREVENTION PROGRAMS

Southeastern Institute publishes and distributes annually to all current students and employees a copy of the Drug and Alcohol Abuse Prevention Program.  Below are the details related to this topic.   

Drug and Alcohol Abuse Prevention
Drug abuse affects all aspects of American life. It threatens the workplace, our homes, our schools and our community. The U.S. Department of Education requires institutions of higher education to implement a drug prevention and awareness program for their students and employees through the Safe and Drug Free Schools and Communities Act.  All students are expected to conduct themselves as mature adults and as members of an academic community. The consumption of alcohol or drugs while attending class is prohibited and may be subject to disciplinary action.

Standards of Conduct
The Southeastern Institute community must adhere to a code of conduct that recognizes the unlawful manufacture, sale, delivery, unauthorized possession or use of any illicit drug is prohibited on property owned or otherwise controlled by Southeastern Institute.  If an individual associated with Southeastern Institute is apprehended for violating any drug-or alcohol-related law when on Southeastern Institute property, or participating in a Institute activity, the Institute will fully cooperate with all law enforcement agencies. Underage possession or consumption of alcoholic beverages is not permitted on property owned or controlled by the Institute and the state laws will be enforced.  Intentionally or knowingly selling, or intentionally or knowingly furnishing alcoholic beverages to persons under the age of 21, or to persons obviously inebriated, is not permitted on property owned or controlled by the Institute.  

Health Risks Associated with the use of Illicit Drugs and the Abuse of Alcohol
Moderate to high doses of alcohol cause marked impairments in higher mental functions and the loss of memory.  High doses of alcohol can cause respiratory depression and death. Long-term consumption, particularly when combined with poor nutrition, can also lead to dependence and permanent damage to vital organs such as the brain and the liver. Physical effects of drugs include increased heart rate, bloodshot eyes, dry mouth and throat, and increased appetite. The use of drugs may impair or reduce short-term memory and comprehension, alter sense of time, and reduce the ability to perform tasks requiring concentration and coordination.  Motivation and cognition may also be altered making the acquisition of new information difficult. As you can see from the above there are major health risks associated with the use of illicit drugs and the abuse of alcohol. 

Pell Grant
Federal guidelines state the grantee must certify that he or she will not engage in unlawful activities related to controlled substances during the period covered by the grant.

Federal Financial Aid Penalties for Drug Violations
Federal guidelines focus strongly on illicit drug use and distribution. The Higher Education Opportunity Act states students convicted of an illicit drug violation can be denied federal financial aid for a specific period, in addition to other legal penalties.  The Free Application for Federal Student Aid (FAFSA) asks students if they have been convicted of a drug-related offense: “Have you ever been convicted of possessing or selling illegal drugs?” If you answer “yes,” the Institute will send a worksheet in the mail to determine if your conviction affects your eligibility for aid.  Failure to answer the question automatically disqualifies students from receiving federal financial aid. Answering this question falsely could result in fines up to $20,000, imprisonment or both.

More information about federal penalties and sanctions is located at http://www.justice.gov/dea/agency/penalties.htm

Penalties for Drug Convictions
If the student was convicted of both possessing and selling drugs, and the periods of ineligibility are different, the student will be ineligible for the longer period.

Possession of Illegal Drugs

  • For a first offense, a student loses eligibility for federal financial aid for one year from the date of conviction.
  • For a second offense, a student loses eligibility for federal financial aid for two years from the date of conviction.
  • For a third offense and subsequent offenses, a student has indefinite ineligibility for federal financial aid from the date of conviction.

Sale of Illegal Drugs

  • For a first offense, a student loses eligibility for federal financial aid for two years from the date of conviction.
  • For a second offense and subsequent offenses, a student has indefinite ineligibility from the date of conviction.

How to Regain Eligibility
A student can regain eligibility for federal student aid funds the day after the period of ineligibility ends or upon successful completion of a qualified drug rehabilitation program that must:

  • Include at least two unannounced drug tests;

AND

  • Have received or be qualified to receive funds directly or indirectly under a federal, state or local government program.


Students denied eligibility for an indefinite period can regain it after successfully completing a rehabilitation program, passing two unannounced drug tests from such a program, or if a conviction is reversed, set aside or removed from the student’s record so that fewer than two convictions for sale or three convictions for possession remain on the record.

In such cases, the nature and dates of the remaining convictions will determine when the student regains eligibility. The student is responsible to certify that a rehabilitation program was successfully completed. As with the conviction question on the FAFSA, the Institute is not required to confirm the reported information unless conflicting information is determined.

Convictions During Enrollment
Federal regulations require enrolled students convicted of a drug offense after receiving federal financial aid to notify Southeastern Institute immediately.  The student will then become ineligible for further federal financial aid and must repay federal financial aid received after the conviction.

Drug and Alcohol Counseling
Available to all students is the 211 Helpline Center.  Students can call 211 to receive referrals to local resources and support to individuals who need drug and alcohol counseling. 

Institutional Sanctions for Alcohol and Drug Violations
Any member of the Institute community found consuming or selling drugs on Institute property shall be subject to discipline on a case-by-case basis.

  • Discipline will be based on the seriousness of the situation.
  • A case may result in dismissal from the Institute.
  • In all cases, the Institute will abide by local, state and federal sanctions regarding unlawful possession of drugs and the consumption of alcohol.
  • Additional state penalties and sanctions may also apply.
  • Southeastern Institute has adopted a zero-tolerance policy regarding underage drinking.

EMERGENCY RESPONSE AND EVACUATION PROCEDURES- STATEMENT OF POLICY

Southeastern Institute has in place at each campus facility a Campus Response Team (CRT) that utilizes the Operational Protocols.  The Office of the President (OOP) has its crisis response command center consisting of senior management.

In an emergency or a dangerous situation, upon confirmation with the CRT of the need for mass notification, the OOP Command center will, without delay, taking into account the safety of the community, determine the content of the notification and initiate the notification system, unless issuing a notification will, in the professional judgment of the responsible authorities, compromise efforts to assist a victim or to contain, respond to, or otherwise mitigate the emergency.

In an event of an emergency or a dangerous situation that poses an immediate threat to the campus community, Southeastern Institute may utilize some or all of its mass notification capabilities to notify its campus community. These capabilities include “Alertnow” – a system that generates Email, Voice mail and text messages to alert the campus community. In addition, members of the OOP command center will post relevant updates and advisories on the appropriate school website (www.southeasterninstitute.edu) and on the automated “1-877-353-4737” emergency hot line. The CRT will simultaneously use the local means at its disposal to notify the campus students, staff and faculty of the situation.

Members of the OOP command center will disseminate information to the relevant public entities. 

Members of the community at large who are interested in receiving updates during an emergency can call the Southeastern Institute hotline (1-877-353-4737) or visit the website at www.southeasterninstitute.edu

Training, exercises and tests will be conducted annually by the CRT on the campus level and by the individuals relevant to mass notification at the OOP command center level. The OOP Crisis Management Department will document each test conducted by all relevant entities.

 If you have any questions or need clarification, do not hesitate to contact me.

 

 

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